How To Track Your Child’s School Bus Location in Real Time And How It Helps?
All safety-conscious parents lookout for a solution that can track their child’s school bus location in real time, and that’s where a School Bus GPS Tracking System comes in.
A real-time bus tracking system provides you the live GPS location of the school bus and tells you whether your child has boarded or de-boarded the bus or not, and at what time.
All this information can be accessed by parents from anywhere, be it their home or workplace.
That’s the whole beauty of a real-time tracking system!
How It Works
Connects All Stakeholders: A real-time school bus tracking system is a customized geolocation software that completely connects the school authorities, the school transport system, and the parents/guardians, enabling them to locate the school buses and kids at any given point of time en route to school or home, or during school trips or excursions.
A Mobile App for Parents, that quickly downloads and works on all Android and iOS systems including computers, tablets, and smartphones, allows parents to determine the exact location of their child and the bus in real time. A customizable map allows parents to see where the bus is and its estimated time of arrival.
Multiple Automated Features: The application is uniquely engineered with multiple automated features that can be customized and personalized, so notifications can be sent to let everyone know when the bus is close to a destination. It also records the location of the school bus at specified intervals.
Being an Integrated Solution, it allows the sharing of important information between the school and the parents and consolidating all the information in one single platform.
How It Helps
The real-time feature of a tracking system gives parents more comfort and peace of mind in ensuring safety and security of their child while being transported to and from the school.
Let’s look at all the benefits that a school bus tracking app has to offer to parents:
No More Waiting!
With parents having a tight schedule in daily routine, they cannot afford to waste time waiting at the bus stop to drop or receive their children.
A real-time GPS school bus tracking system provides the exact location of the bus which helps parents to fix the time to drop and receive their child at the bus stop, thereby saving their precious time.
The automatic routing, planning, and scheduling of bus stops help to save time, so no more long waits!
Children no longer have to wait at the bus stop standing in the hot sun or freezing temperatures or pouring rain.
Complete Safety and Security of Kids:
Transportation safety is the primary concern of parents.
The Best school bus tracking system allows school administrators to keep a tab on driver’s speed limits and provides an option to contact your drivers on duty. This gives peace of mind to parents in ensuring the safety and security of their kids.
Urgent Notifications, Alerts, and Reports:
Critical information about bus delays, bus breakdown, route deviations, unscheduled bus stops or an emergency situation is quickly made available to the parents through urgent SMS alerts and notifications.
Parents can access and analyze school bus routing data (historical and real-time) from multiple reports whenever they need.
No More Calls!
With a tracking system in place, parents no longer need to call the school to check on the status of the school bus.
Every parent gets real-time updates on the latest location of the school bus.
This is particularly helpful during school trips and excursions. This provides service and convenience to parents like never before!
No More Missed Buses!
The system allows parents to drop their child at the next bus stop, just in case they miss the bus
School Bus Attendance Record:
The mobile app helps parents to view complete and precise school bus attendance record of their children at any time from anywhere without having to contact the school authorities.
Privacy of Child/Parent Data:
The system runs on a completely secure platform that ensures 100% privacy of all child data and parent contact information at all times.
All data is securely stored and managed through the Central Management System (CMS) by school administrators, thereby protecting it from any access or misuse by unauthorized persons.
A parent is unable to access other children’s data. Access to only their own child is enabled through a unique Parent User password used on the parent App.
Parents can themselves monitor any bus delays or route deviations and plan their own time accordingly.
This avoids any unnecessary frustration for the parents and interference with their day jobs.
Parents can make alternate pick-up arrangements for their children in case they are unable to coincide their arrival with delayed bus arrival times.
This ensures that children are not left unattended after being dropped off at the bus stop.
Through their mobile app, parents can submit requests for a change in route or time of transport service for their children.
With a robust bus tracking system like Fleetroot, parents can stop worrying if their child has made it to school or home safely or not on any single day. Get a Free Demo now!
How A School Bus Management Software Helps Schools Manage Transport Operations More Efficiently?
A School Bus Management Software is an end-to-end integrated solution that enables schools to completely manage their transport operations more effectively and efficiently. It uses an online system to help control the day-to-day transportation processes and make real-time execution of the transportation system a lot easier!
Let us look at how this transport management software helps schools.
How Does An Automated School Bus Management System Help?
Enhanced Routing: Using bus management software,
a.Schools can efficiently allocate buses on various routes to ensure that there is no overload of students or a shortage of buses on any school route.
b.The safest and most efficient routes can eliminate any route hazards.
c.Any changes in bus schedules can also be managed effectively. You can make edits to a particular student’s routing to accommodate a one-time change. You can set student as “on vacation” to suspend service temporarily for a specific duration, rather than having to delete and then create an entirely new schedule to resume the service.
d.The improved routing, in turn, helps save fuel and costs for the school in the long run.
Accurate Pick-up/Drop Scheduling:
The school bus management system helps schools to send notifications to the parents about the exact pick-up and drop time of the students at the bus stop.
This ensures that the parents or the guardians are available at the bus stop at the right time to either pick-up or drop children without having to waste any time waiting.
In case of any delays or an emergency situation, the parents get an automatic update or an urgent notification via SMS and email informing them about their child’s whereabouts and the change in bus schedule.
Multi Calendar-based scheduling enables authorities to manage large amounts of data with ease, allowing for quick trip creation, editing, and planning. You can organize your schedules for current as well as future sessions for years.
Real-time School Bus Tracking: Using the transport management software,
Schools can easily track the buses in real time and accurately report their locations to the school authorities. This facilitates quick responses by authorities to any emergencies, breakdowns, or accidents that may take place with the school bus.
The real-time tracking also helps the school authorities to monitor bus speed, and keep a close watch on the driver’s speed limits. This helps to improve the safety of children traveling in the school bus and driver accountability.
Safety of Kids / Peace of Mind To Parents:
The school management software mobile app connects the parents to the school transport system. This enables the parents to track their children and locate the school bus anytime during the journey. This provides assurance about the safety of the children and offers complete peace of mind to the parents.
School Children Tracking & Attendance
The school bus software records all children’s school bus attendance every day using the RFID cards.
The software also provides a quick search feature to quickly look up children’s profile information such as parent’s contact number, etc.
The school management software reporting system provides regular reports related to school transport functions at the click of a button. These reports include driving route, speed limits, driving pattern, over speeding, driver punctuality report, vehicle utilization reports, and much more.
The software enables school transport authorities to manage expenses in terms of fuel, etc., by providing them reports on travel distance, travel speed, travel history, etc.
Bus Fees Tracking:
The bus management software also helps school authorities to track school bus fee payments and issue receipts for the same at the click of a button!
Bus Driver Management:
Increased efficiencies through the use of software encourage driver retention rates and makes it easier for them to bid on certain trips. The software helps to determine schedules based on seniority.
GPS data analysis ensures that pre-designated optimal and safe routes are followed by school bus drivers. Drivers access in-vehicle maps of planned routes rather than the generic Google maps that can’t display your actual plan. The software automatically incorporates turn-by-turn directions into every route and trip.
7 Tips to Choose the Best School Bus Tracking Software
Several places have started adopting school bus tracking software in order to streamline their process of keeping a track on all of their buses and ensure the safety of students.
If chosen ideally, this software can help you with route-optimization in a fraction of time. Additionally, it can track data significant to make your bus operations seamless.
Although, the demand for these routing software solutions is making way for many software businesses looking forward to trying their hands at building one.
But in this highly competitive era, a product needs to stand out among the bests. Here’s how you can choose the best routing software and manage your fleet of school buses in an optimized way.
One of the best features in a bus routing software for schools is its compatibility with different software and hardware standards – such as the addition of GPS tracking of students or secondary data collection.
Though, this is not possible for the software, it gets you involved in the sellers own product formats. Choose software that is easy to expand, without any dependency on the vendor.
2. Optimization Standards
Optimization is certifiably not an independent strategy – it relies upon what you require for your own routes. An efficient bus tracking software will take all the forms of optimization into account so that you can make the best routes for your own needs.
Also, ideal software allows bus drivers to optimize their routes.
3. Warnings for No-Entry Zones
There are so many areas on the bus route where student aren’t allowed to enter. Regardless of whether it’s a violent area or the region of a lawbreaker or a disputed land, your bus routing software ought to dependably give you the alternative to remain far from these zones.
You can ensure safety by keeping students out of these territories which are perilous.
4. GIS Mapping
GIS mapping is one of the important aspects that need to be taken care of, for the safety of school buses. When it comes to handling buses, Google, MapQuest, and Bing can’t help. The software you choose must prevent buses from turning around on sharp turns.
5. Time and Cost Efficient
A bus tracking software for school must keenly observe driving patterns of the bus drivers. It will help school authorities monitor the performance and efficiency of the drivers.
Moreover, they can utilize drivers’ idle time to the maximum. With a bus routing system, expenses can be controlled in an easier way by applying low fuel consumption, engine diagnostics, and automated driver log sheets.
6. Minimizing The Waiting Time Span
An efficient tracking system can reduce the long waiting time span of the students.
With the help of this, parents can get the notifications related to the departure and arrival time of the school buses. Moreover, this feature can minimize the risk of road accidents.
7. Better Maintenance
A GPS-enabled bus routing software provides the facility of better maintaining the buses to the schools. An automated GPS system can help them easily extract the servicing times of the school buses.
Also, warrant recovery problem gets resolved through mileage tracking. So choose a GPS-enabled bus routing system.
There are numerous school bus routing systems available to choose from. But security and safety of students is the priority. So go with a feature-rich and robust software that offers you ample reasons to choose it.
With the use of a transport management software, schools can not only function more effectively and efficiently through smarter routes and smooth operations, but they can also create a more secure and safer transportation system for their students and staff members.
An end-to-end school bus software solution like Fleetroot is specifically designed to handle any complex school transportation environment and feature unique multi-calendar based scheduling and routing, GPS tracking, student tracking with RFID cards, parent mobile apps, bus driver management, field trip management, and much more!
Fleetroot bus management software will streamline all your transportation functions and save you money, time and errors while increasing your profitability and efficiency. Get a Free Demo today!
How To Manage Your School Bus Fleet Using a School Management System?
The use of a School Management System in Dubai has enabled schools to function in smart and efficient ways. It helps schools save time, money and resources by enabling quick communications, transparent operations, and flawless administration. Many schools in Dubai are now opting to manage their entire transportation system using a school management system.
What is a School Management System?
A school management system is a complete, end-to-end school management software that automates a school’s all diverse operations and helps to manage all day-to-day academic and non-academic activities effectively.
It aims to reduce paperwork, helps in database management, and eliminate that communication gap between students, teachers, and parents.
It can be offline as well as online. Online / web-based / automated systems are more popular for the most obvious reason – easy accessibility anytime, anywhere!
Moreover, the system components can be web-based, stand-alone or mobile applications.
There are many free, paid and subscription-based school management systems available in the market today.
The basic criteria to choose are the features they offer, such as ease of use, security of data, and the cost of usage.
Key Features of an Automated School Management System:
Easy Access: The automated, web-based school management system is very user-friendly and can be accessed through smartphones.
Central Management: It can collect, store, and manage all school and student-related information at one place.
Comprehensive: The system can automate all school functions and departments on a single platform. From classes to exams to school events to school transportation, it manages all.
Online Community: The school software helps build a powerful online community to bring school authorities, teachers, parents, and students on a common interactive platform.
Reports: This software also generates a variety of reports in different formats.
Modern Technologies: The software supports all modern technologies, such as online payment gateway, parent mobile apps, RFID cards, biometrics, SMS alerts and email notifications.
Cloud-Based: Cloud-based technology is fast, secure, easy to use, and error-free. You can access real-time data from anywhere and protect data from fraudulent activities.
Modules / Components of a School Management System:
All school activities consume lots of time and resources. To get timely results and to reduce manual workload in all departments, schools must implement a school management system software.
A school management system has various modules or components that cover the entire school operations.
Student Enrolment / Online Admission Management
Teacher Management (faculty e-recruit system)
Attendance and Leave Management (RFID & Biometric attendance)
School Fee Management (Online fee payment)
Time Table Management
Exam Scheduling & Management
Syllabus Management (e-learning, Subjects study material and notes)
Health Management (school nurse / sickbay management)
Finance & Payroll Management
Stores & Inventory Management
Parent Information Management (SMS & Email reminders)
School Bus / Transport Management (Vehicle tracking system)
Thus, a smoothly-run school management system offers a number of benefits and increases efficiency in each functional area, including the most complex School Bus Transport System.
It offers features like real-time GPS tracking for school buses and a parents mobile app to keep them informed about their children’s whereabouts at all the times.
School Bus / Transport Management Module:
A school management software transport module is designed to help schools plan, manage, and optimize the entire transportation operations of their institution.
It ensures safety and security of school kids by efficiently transporting them to and from the school.
It tracks and maintains all the details related to transportation and helps to effectively manage the following activities:
Define Bus routes based on number of stops (includes setting of multiple routes for a particular student)
Maintain complete Vehicle details / bus fleet management
Maintain complete Driver details
Transportation fees collection and management
Students Attendance Reports
SMS & Notifications to parents for any delay or change in Bus Schedule
Real-time Bus Tracking: This feature allows schools to perform live monitoring of all their buses and other vehicles in the fleet using the GPS tracking software.
The Parents Mobile App empowers parents to remotely view, track and monitor the whereabouts of the school bus in which their children are travelling.
This ensures complete peace of mind for the parents.
Moreover, custom fields can be added to record any additional information required by your institution.
Reports are also available to analyse data regarding student allotments, routes, driver speed limits, vehicles, and much more!
A school management system that provides an efficient school transportation module is a preferred choice of smart schools today.
To ensure safety and security of their kids, new-age parents are also opting for schools that have an efficient school bus management system.
Fleetroot is an end-to-end school bus fleet management system that is specifically designed to handle any complex school transportation environment.
It provides key features like unique multi-calendar based scheduling and routing, GPS tracking, student tracking with RFID smart cards, parent mobile apps, bus driver management, field trip management, and much more!
Fleet Management Software plays a significant role to get live school bus position and its connectivity status at any point of time.
How A School Bus Fleet Management Software Helps Mitigate Risks?
A School Bus Fleet Management Software is a big boon for schools.
It is designed to help school transportation teams to reduce risks associated with fleet management.
There are many challenges and risks that a Fleet Manager has to face while managing the school bus fleet.
If not properly handled, the fleet managers and school authorities can land in deep trouble.
Let us look at the common risks involved in school bus fleet management and how they can be reduced using a software solution.
Risks associated with Fleet Management:
Risk of Huge Financial Loss: If a school bus meets with an accident or breaks down, it will draw a huge financial loss to the school for repairs and maintenance of the school bus. If a bus is stolen, it will be a total loss of investment made in the purchase of the bus.
Risk of Worker’s Compensation Claims: If the driver or any staff member gets injured while performing his duty during transportation, then it becomes the responsibility of the school management to pay worker’s compensation claims to the injured staff member.
Risk of Legal Implications: If any other person, including students and teachers, is injured while travelling in the school bus, then the school has to undergo many legal formalities and court cases.
In the case of a school bus accident or mishap, the entire responsibility is on the school authority to bear the medical expenses of the injured and other consequences as per the court orders.
Risk of Bad Reputation: Even a single accident case may lead to several complaints getting registered against the school management. The School authorities are held responsible for the mismanagement of the school bus fleet and being careless about school bus safety. These complaints lead to a bad reputation of the school.
Risk of Paying Penalties: Due to improper behavior of the school bus driver and irresponsible driving, the school management is at the risk of paying a large amount of money as driving penalty or compensation. This is a wasteful expenditure for the school authorities.
How To Mitigate Risks in Fleet Management?
Today, the safe transportation of school kids is the biggest concern for both parents and school authorities. Therefore, School Bus Fleet Management becomes a critical function in school operations. The Fleet Manager has to plan and assign school bus routes properly. This task may sound easy, but it really isn’t!
The complexity involved in manually managing different groups of students at different routes poses a great challenge for school authorities and they often fail to address this challenge properly, leading to increased risks.
To escape the risks, the transportation teams must give proper attention to every aspect of fleet management and take appropriate measures to reduce each and every risk. But this is easier said than done. The possibility of human errors and gaps in execution still exist in manual operations.
Therefore, a school needs to integrate technology with its school bus fleet management system to manage the risks to the maximum. It is the perfect solution to overcome all complexities, challenges, and risks involved in fleet management.
Use of Fleet Management Software In Mitigating Risks:
A school uses fleet management software to reduce various risks associated with fleet management. Let us learn how this works.
To Reduce Risk to Children’s Safety:
The best fleet management software is integrated with a GPS technology, a School Bus Tracking system, and an RFID Smart Card system that helps optimize routes, send pick-up and drop SMS notifications, monitor driver performance and behavior, and send urgent alerts during the emergencies.
These features help mitigate risks associated with the safety of school children.
The fleet management solution offers real-time visibility with intuitive real-time vehicle tracking interface for your computer and smartphone, ensuring the safe transportation of school kids.
The software also ensures the safety of kids during field trips and other off-campus activities, preventing any liability or risk for school.
To Reduce Risk of Accidents Due to Unsafe Driving Practices:
Many schools end up incurring huge financial losses due to unsafe driving practices by their drivers.
With the help of GPS fleet management software real-time tracking feature, you can keep a close watch and monitor the performance and behavior of the school bus drivers.
To Reduce Risk of Misuse of Buses:
Sometimes, bus drivers may misuse school buses for unnecessary and wasteful driving. With a school bus management software integrated with GPS technology, the school authorities can easily track the school bus location and remove the possibility of any misuse.
To Reduce Risk of Driver Improper Performance:
Apart from providing the current location of the school bus, the software can also instantly alert you of any over speeding, unscheduled bus stops, etc. by the bus drivers.
To Reduce Risk From Vehicle Breakdowns:
In case of a bus breakdown, the software immediately notifies the school authorities who then can provide assistance within a short span of time. This helps to maintain a good reputation of the school.
To Reduce Risk By Proper Vehicle Maintenance:
It is important to efficiently maintain and inspect school buses on a regular basis to avoid any vehicle breakdown. However, managing the routine maintenance schedule of a school bus fleet manually isn’t easy.
The fleet manager can mess up the dates and end up skipping some important maintenance work.
Skipping even a day’s maintenance can risk school bus safety.
Therefore, a fleet management app is extremely helpful for transportation teams to easily manage the maintenance schedule of all school buses.
With the use of the software, school bus maintenance can be planned, performed and tracked efficiently within a short period of time.
The software allows the fleet manager to set maintenance schedules in advance for the each bus.
When it’s time for maintenance, the software immediately notifies in the upcoming schedule list.
Also, automatic emails will be sent to the school bus drivers.
These e-mails can be easily converted into a work order once the school bus is in the workshop.
The software also helps to manage school bus fleet maintenance on time by having parts for services and repairs ordered and stocked in advance.
The school doesn’t have to wait for the vehicle parts to come in to start the repairs.
This makes it possible to save time and money.
The software allows you to monitor the parts and usage with regular maintenance.
The software tracks and keeps a check on the engine, oil, ball joints, tires, lights, etc., by keeping all the information updated and have them maintained on a regular basis for long life of the vehicle.
Safety and security of school children is the primary concern of school authorities and parents.
Technology plays an important role in the school transport management system to reduce the risk while routing children to and from the school.
The Fleet Management Tracking System like Fleetroot helps schools to build and manage more secure routes for their transport fleets and manage all transport related data through a single integrated solution.
Fleetroot GPS tracking makes monitoring of transport drivers simple thereby reducing the danger of accidents, risky routes, and crime against the students.
What Are The Benefits Of A School Bus GPS Tracking System?
It is the primary responsibility of the school to ensure that the students reach their homes on time and safely when they are aboard the school bus. Also, the parents are equally worried about the safety of their children. Installing a bus tracking GPS can solve these problems and offer many more benefits.
1. Boosts Fuel Efficiency
A fleet manager has to constantly keep a tab on fuel consumption as it can affect the budget of a company. It means that fuel efficiency is a top priority and crucial for the profit and sustenance of any fleet management company.
A GPS tracker helps to reduce travel distance by ensuring better bus route management in real-time. It also cuts down the idling time, helps to avoid traffic peak routes, and wrong turns so that the buses reach on time.
The tracker also allows the manager to keep a record of various metrics while tracking the school buses thereby bringing down the wastage of fuel significantly.
2. Keeps Budget Under Control
Apart from lowering fuel consumption the GPS solution also helps to cut down maintenance costs. When you regularly monitor the performance of the vehicles, their maintenance needs, and servicing schedules, it reduces downtime as well as the maintenance costs.
It ultimately contributes towards keeping the budget down.
3. Trust Of Parents
A school can win the trust of parents by installing a GPS system on its school buses. For parents, the safe transportation of their children is a prime concern.
Even though the parents entrust the responsibilities of their children on the school, they are always worried about them especially when it comes to the operating of school vehicles.
In the absence of a tracker, it is not possible for the school officials to manage different school buses placed remotely at different locations.
But the school management can easily meet this challenge and win the trust of parents once they install a tracker on each school bus.
Using the tracker, parents can monitor the movement of the school bus and the driver. In any case of an inappropriate situation, both the school authorities and the parents can take quick action.
4. Safety Of Bus Drivers
Along with the maintenance of vehicles and the safety of the students, the other concern of school management is the safety of the bus drivers.
A school bus fleet tracking system provides multiple features that not only lets you monitor the location and whereabouts of the driver but also gives you a clear idea about his driving behavior.
The tracker lets you know whether the driver is braking, turning, and harsh accelerating and accordingly if the school management finds the behavior inappropriate or rash, it can take corrective action.
Reckless speeding, harsh driving, taking unacceptable stops can put both the students and drivers at risk. A school can monitor such types of behaviors and take necessary steps to avoid the crisis. It also obviates the dependency on physical papers such as log records and books.
5. Avoiding Child Abduction Incidences
A GPS tracking solution when clubbed with RFID cards can keep the children safe as it is an advanced solution that confirms whether your child has boarded the school bus or not and also whether he has got off on the right bus stop.
Other than that, the abduction of school buses for ransom is also on the rise. Knowing the right location of the school bus at all the time can avoid such incidences.
The tracker also sends alert to the parents as well as the school management if their child misses the bus. Thus, the use of a GPS solution on school bus ensures that your child is constantly under surveillance.
6. Reducing Accident Risks
Avoiding accidents to school buses is the top priority. It is quite heartbreaking to hear about school bus accidents as many small children get injured or lose their lives. By monitoring performance of the drivers on the road, keeping a track about the vehicles ‘maintenance and replacing aging buses you can reduce the accident risks.
From driver identification devices to getting notifications and configuring the GPS device as per the requirement can certainly put a break to the probabilities of accidents.
7. Efficiency In Record Keeping
For a fleet management company , it is important to monitor whether the allocated funds are being used properly or not. That makes suitable maintenance of record in detail quintessential.
The fleet tracking system provides you a comprehensive data that gives you all the details about the mileage, the stops taken by the driver, condition of the vehicle and all the related key factors.
The accuracy of data is guaranteed which directly contribute towards improving the efficiency of your record keeping and the company at large.
Importantly, you never have to retain files and documents all the time for the presentation. Whenever there is a need to submit a report, you can directly print the data and forward it to the budget committee.
8. Evaluating Trip History
Most of the GPS trackers come up with the feature of trip history that allows the administrator to revisit the entire trip even after the driver has reached the destination.
Many times despite proper allocation of routes, the school buses fail to meet the schedule requirements. There can be many reasons for that including bad roads, on-road work, or uprooting of trees due to bad weather and so on.
By revisiting the trip history, a manager can properly plan the schedule for the school buses. If there is no other option then he may pre-schedule the timings or otherwise change the route altogether.
9. Wrong Use Of Vehicles
The alerts and notification that the tracker sends to the school authorities also includes the time when the engine of the bus is turned off and on. So, the authorities are alerted whenever the vehicle is being used for un-permitted actions thereby ensuring the safety of both the assets as well as that of the students.
10. Anytime, Anywhere System
Since the tracking system is cloud-based, parents and school authorities can track it anytime anywhere through their mobile devices, making tracking very easy to all.
You can receive notifications and alerts through Email and SMS which ensures that you never miss the single information.
So, by using a school bus tracking system, it is possible to add more efficiency and transparency to the overall operations and also ensure the safety of the students all in one go.